Hawkinge Parish Council minutes 8 September 2004

Contributed by admin on Oct 21, 2004 - 10:06 PM


Minutes of a meeting of the HAWKINGE PARISH COUNCIL held o­n 8th September, 2004 at 7.30 p.m. in the Village Hall

Present: Cllr. Mrs Newton (Vice-Chairman) in the Chair

              Cllrs. Ms Brisley, Heasman, Hogben, Punnett, Trice and Smith


In attendance: Mrs Hardy (Clerk)


Apologies: Cllrs. Callahan and Hodgson




12 parishioners were present.    The following matters were raised:

(1) Complaint about the state of the A260 in Hawkinge and the car park behind the shops.  (2) The number of robberies in the area and congestion caused by traffic using Tescos foodstore – could deliveries be made by the car park at the rear of the shops?  

(3) The Shepway District Council meeting held in Hawkinge recently had taken questions from the public – when and how would answers to the questions be published?

The Chairman said the Parish Council would write to Kent Highways, Kent Police and SDC for information regarding the above matters.




989      Minutes

The minutes of the meeting held o­n 14th July 2004 were approved and signed by the Chairman (prop. Cllr. Heasman, sec. Cllr. Punnett) Votes: 5 in favour 2 abstentions (not present at the meeting)

The minutes of an extraordinary meeting held o­n 5th August 2004 were confirmed and signed by the Chairman (prop. Cllr. Heasman, sec. Cllr. Trice) Votes: 5 in favour 2 abstentions (not present at the meeting).


990            Declarations of Interest

Cllr. Smith declared an interest in planning matters (member of Development Control Committee SDC) he reserved the right to make a decision at District level when he is in possession of all the facts relating to an application.

Cllr. Heasman declared an interest in the Community Centre (Trustee).   Cllr. Trice declared an interest in the football project (founder member of Hawkinge Football Club)


991      Matters arising out of the Minutes

       (a) Disused Toilet block and footpath

The Chairman reported that the toilet block had been demolished.

       (b) Public Footway in front of shops, Canterbury Road

Reply from Kent Highways regarding the PC’s request that the lower footpath be identified by coloured markings (10th August).   Mr Coller, Traffic Engineer, was unsure of the ownership of the area; he stated that when the next phase of the Hawkinge Aerodrome site is developed a bypass link will be created and he understood a sum of money would be made available for improvements to the Canterbury Road.   The PC will be consulted o­n any proposed scheme.    

The Clerk said Cllr. Callahan had spoken to Mr Coller since the letter was received and Kent Highways agreed that the footpath is part of the highway.   He was pursuing the matter of marking the footpath.


       (c) Flower Tubs, Shopping Area

The Hawkinge & District Gardeners’ Society had written to say that none of its members were able to accept responsibility for the flower tubs.   

Councillors agreed that the PC would have to pay to have the flower tubs attended to and that it should apply to the Community Chest for funds.

It was Resolved that SDC and local landscaping firms be asked to provide quotations for maintaining the tubs o­n an annual basis and that the PC apply to the Community Chest for funds after the approximate cost of the project is known.

(prop. Cllr. Smith, sec. Cllr. Trice) Votes: 6 in favour 1 abstention


992      Reports – Working Groups

       (a) Community Liaison

Cllr. Heasman reported that the Postmaster had applied for a post box to be located near to the Post Office.

       (b) Planning and Development

Cllr. Trice reported that SDC had approved with conditions the Parish Council’s application for the erection of a pavilion for use as changing rooms and formation of a car park at the football ground.   


At this point Cllr. Heasman left the meeting


       (c) Sports and Ground Maintenance/Football Project

Cllr. Trice reported that a unit had been purchased from Hythe Plant Services (min.984) and was now installed o­n the ground to provide a temporary changing facility for players.  

Cllr. Trice said the grass needed cutting o­n a regular basis and he thought the PC should have a contract o­n an annual basis with a local firm.

It was agreed that the PC obtain at least three quotations including SDC for cutting the grass o­n the football ground (approx. 7 acres) to a level for recreational purposes o­n an annual basis.

McMillan & Associates had advised that SDC would consider Grasscrete a suitable material for the car park area.    Councillors discussed other options.   Cllr. Trice was asked to ascertain whether SDC would consider tarmac a suitable material, as this would be less expensive than Grasscrete.

It was agreed that Kent Highways be asked to supply a sign to indicate the entrance to the football ground at the Incinerator Road junction with the A260.


       (d) Public Rights of Way

Cllr. Punnett said he would like to see the Canterbury Road footpath extended beyond the Coombe Way junction as far as the property named “Fox Hollow�.


993      Other Bodies

Hawkinge Neighbourhood Management Partnership

It was reported that the Project Manager had been appointed and the Board would be meeting the following day.    Minutes of the HNMP meetings are available for public inspection in the library and the Community Centre.


Hawkinge Village Hall

Cllr. Punnett said the committee intend to change the layout of the area outside the hall near the fire doors.    They hope to reduce the amount of vandalism that has occurred recently.


994      Hawkinge Youth & Community Sports Council

The Clerk reported that there was no progress regarding the Lease.   Kingsfords were making inquiries about the delay o­n behalf of the Parish Council.

The Chairman said the Kent ACF had left the Leisuredrome because of Health & Safety issues and now parade at Shorncliffe Camp, Folkestone.   She stressed the need for adults to volunteer to run youth clubs.  


995      Correspondence

       (a) Head of Democracy and Local Governance, Office of the Deputy Prime Minister

Consultations o­n (1) a draft code for Local Government Employees and (2) a review of restrictions o­n the political activities of Local Authority employees and pay of Political Assistants (19th August) – consultation papers.   Clerk to read and pass to Chairman for his comments.

       (b) KAPC: Finance Information Day at Lenham Community Centre o­n Sat. 16th

             October (£40 + VAT).     Cllr. Newton said she would like to attend.  

       (c) The Royal Air Forces Association, Folkestone: Battle of Britain Commemoration

            15th September wreath laying ceremony o­n the Leas and a short ceremony at

             Hawkinge War Memorial at 6.20 pm and Church Service o­n 19th September in

             Folkestone.     Councillors and residents invited to attend.

The Clerk was asked to advise the War Graves Commission that there is no inscription o­n the War Memorial in the Hawkinge Cemetery, Aerodrome Road.

       (d) Notice of the following events were received and noted:

            KAPC: Provision of Training Evening for Councillors Thurs. 23rd September at

            St. Andrew’s Church Hall, Cheriton.

            Kent County Council: Local Board meeting for Shepway Thurs. 16th Sept. 6.30 to

8.30 pm at Elham Village Hall

            Shepway Primary Care Trust AGM 28th Sept. Community Centre 12.00 to 2 pm

Planning, Environmental Health and Building Control Services, SDC: Parish and Town Council Planning User Group meeting 14th Sept. Stelling Minnis Village hall at 7 pm

      (e) The following documents were received:

            SEEDA - South East Water Resources Forum Annual Report 2003.

            Kent Police – o­ne copy of S.E.Kent Business Plan 2004-2005

            Kent County Council – o­ne copy of Annual Plan 2004/05


996      Finance

       (a) The Clerk reported that the Annual Audit had been completed.   A copy of

the Annual Return had been sent to all councillors with the agenda.   The Notice of Conclusion of Audit and Right to Inspect the Annual Return had been posted o­n the PC notice board.

      (b) BTCV Tree Warden scheme – letter from BTCV enclosing a summary of the

tree warden’s activities in Hawkinge during 2003.   They requested a donation towards the cost of operating the scheme.

It was Resolved that BTCV be given a donation of £100 for the year 2004/05.

(prop. Cllr. Hogben, sec. Cllr. Trice) Votes: all in favour

       (c) Payment of the accounts was approved (prop. Cllr. Trice, sec. Cllr. Newton).

   ch.                                                 date            £
 Mrs B.M.Hardy (salary August)   4.8.04        669.24
 A H Computer Services      "         52.99
 Hawkinge Cricket and Social Club      "         88.13
 Southern Water      "         55.41
 Hythe Plant Services   5.8.04        646.25
 A.P.Willcox, Printers  25.8.04        122.50
 Seeboard Energy (SL)      "         44.56
 Cowgate Landscaping      "     4,024.38
 Funtime Entertainment Unlimited      "        310.00
 W & T Clayson (Agricultural Contractors) "        211.50
 Mrs B.M.Hardy (salary September)  8.9.04        669.24
 Mrs B.M.Hardy (expenses)         19.59
 SDC rates (SL)        161.00
 NatWest EBS         10.00
 Staples (new printer and supplies)        191.95
 Harmer Landscapes Ltd.         54.05


Cllr. Hogben stated that three quotations are required by Local Authorities before contracts are awarded.


997      Plans

            The following plans had been received and comments sent:

Y04/0760/SH 3 Barnhurst Lane: erection of 2 no. front dormers and extension of roof to rear (resubmission of p. application Y04/0384/SH).   No objections

Y04/0951/SH Land adjacent 1 – 6 Millfield: siting of a portacabin in connection with Millfield Residents Association.  No objections   

Y04/1041/SH 252 Canterbury Road: erection of a two storey side and rear extension.   No objections.

Y04/1049/SH 29 Waddington Drive: erection of a two storey side extension. 

No objections

Y04/1108/SH Land between 107 & 113 Canterbury Road: change of use of land including siting of a temporary building to provide office accommodation in connection with Hawkinge Neighbourhood Management Partnership: 

No objections.   Comment: the land should be returned to an open area after the temporary building is no longer required.

Y04/1118/SH 10 Stempe Close: alterations to garage to provide living accommodation.  

Objection o­n the following grounds:   The driveway to the property is shared, loss of garage space could cause parking problems within the shared area.  

Y04/1145/SH 59 Mitchell Avenue: erection of a single storey rear extension to provide a sunlounge.     No objections

Y04/1174/SH Windrush, Coombe Wood Lane: erection of a replacement garage together with an extension and alterations to the roof including the installation of 2 No. dormer windows to the front elevations.  No objections

Comment:  Coombe Wood Lane is an unadopted road that is in need of repair.


998      Road Signs in Cowgate Lane

Cllr. Hogben said in view of the number of additional houses built in recent years, the 30 mph sign needed to be moved further along the lane.    It was agreed that Kent Highways be asked to review the speed limit restriction because of the number of houses built and move the present 30 mph sign to a more appropriate position.



           It was resolved that because publicity would be prejudicial to the public interest by

Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.


1/04     Annual Review of Clerk’s salary

KAPC  had published the national salary award for part-time clerks for 2004/05.  Referred to the Finance Group


2/04     Sale of strip of land at the Leisuredrome (min.968)

SDC had not received an amended planning application from the developer.


The meeting closed at 9.20 p.m.