Hawkinge Parish Council minutes 13 October 2004

Contributed by editor on Nov 18, 2004 - 07:33 PM


Minutes of a meeting of HAWKINGE PARISH COUNCIL held on 13th October 2004 at 7.30 p.m. in the Village Hall

Present: Cllr. Callahan (Chairman)

              Cllrs. Ms Brisley, Heasman, Hodgson, Hogben, Punnett, Trice and Smith

In attendance: Mrs Hardy (Clerk)

Apologies: Cllr. Mrs Newton



Four parishioners were present.    Matters raised included a complaint about the state of the roads; new police initiatives to deal with problems caused by disruptive youths in the district (exclusion zones and anti-social behaviour orders)




3/04     Minutes

The minutes of the meeting held on 8th September 2004 were approved and signed by the Chairman (prop. Cllr. Heasman, sec. Cllr. Trice) Votes: 6 in favour 2 abstentions (not present at the meeting) subject to the following amendment:

Min. 992(d) Public Rights of Way    Cllr. Punnett said he would like to see the Canterbury Road footpath extended beyond the Coombe Way junction as far as the property named “Fox Hollowâ€?.


4/04            Declarations of Interest

Cllrs. Smith and Callahan declared an interest in planning matters (members of Development Control Committee SDC) they reserved the right to make a decision at District level when they are in possession of all the facts relating to an application.    Cllr. Heasman declared an interest in the Community Centre (Trustee) and Village Hall (Trustee).   Cllrs. Trice and Hodgson declared an interest in the football project (founders members of Hawkinge Football Club).    Cllr. Smith declared an interest in the Spitfire Leisuredrome (Trustee of Hawkinge Youth & Community Sports Council).


5/04            Chairman’s Announcement

Cllr. Callahan said the Chairman of the Village Hall Management Committee had asked him to sign documentation regarding the sale of some of the village hall land.     He needed to take legal advice and would report to the Council at the next meeting.


6/04     Matters arising out of the Minutes

       (a) District Council Meeting 21st July held in Hawkinge (open meeting Q3)

Mr Harris, Democratic Services Manager, SDC, said preparation of an Action Plan to deal with matters raised by Hawkinge residents had been delayed.   The Council had been focussing on reducing the Council Tax and there had been changes in the Council’s Executive.   The issues have now been categorised and officers requested to contact the persons who had raised them.    They should contact people in the next few weeks.



       (b) Commonwealth War Graves Commission [min.995(c)]       

Councillors received a reply (6th October) and were able to establish that the war memorial in Hawkinge Cemetery, Aerodrome Road, is a Cross of Sacrifice; these monuments belong to the Commission and do not have names engraved on them.

      (c ) White Horse Hill – grass verges

Project Manager Infrastructure, Folkestone & Dover Water Services, advised that connections to the network had been completed and they were currently reinstating the footpath.  They would replace any bulbs and trees that had been removed and would attend a site meeting on completion if the PC requested one.


7/04     Reports – Working Groups

Community Liaison – no report

Planning and Development – two plans received referred to Plans section

Sports and Ground Maintenance/Football Project

Cllr. Trice had asked Mr McMillan to obtain quotations to lay a foundation for the car park.   The Group were considering alternative ways to dispose of the subsoil.

Cllr. Hodgson said more and more children were coming to play football.   They hoped more volunteers qualified to coach would come forward.

Public Rights of Way – nothing to report


Cllr. Callahan said he would call a meeting soon to discuss the budget.


8/04     Other Bodies

Hawkinge Community Centre

Cllr. Hodgson had attended a meeting of the Executive Committee on 24th September.    The problems with the acoustics in the main hall have been resolved and bookings have increased.    The CCTV cameras had been moved to better locations.   Only named people can view the films; PC Moody has access to it, all others have to sign.    

Hawkinge Neighbourhood Management Partnership

Cllr. Callahan who serves on the Board, said HNMP has secured land alongside Tesco (funded by central government) to site a temporary building to provide office accommodation.             

Hawkinge Village Hall

Cllr. Brisley said at a meeting on 5th October it was decided to paint the outside of the hall and block up toilet and rear windows because of vandalism.

Churchill School

Cllr. Smith (School Governor) said Phase III is finished and will be officially opened on 22nd October.

Hawkinge Primary School

Cllr. Hodgson (School Governor) to attend a meeting the following evening.


9/04     Spitfire Leisuredrome

       (a) Hawkinge Youth & Community Sports Council - Lease

The Chairman said he had spoken to Mr Lawrence (Chairman of the Trustees) about some small items in the Lease.    He hoped that HY&CSC would accept the Terms of the Lease offered by the Parish Council and it would be signed before the end of next month.

       (b) Leisuredrome Hall

The Clerk had received notice that the Annual Public Entertainments Licence was due for renewal.    

It was Resolved that the Parish Council would not renew the Entertainments Licence.    (prop. Cllr. Hogben, sec. Cllr. Heasman)  Votes: For 5 Against 0 Abstentions 3


10/04   Correspondence

The following correspondence was accepted and noted:

            KCC  - The Future of Kent Highways Partnership - report

            KCC Planning for Minerals in Kent 2004 – 2021: first consultation document

            defra - Clean Neighbourhoods – consultation document

            NHS Shepway Primary Care Trust: Annual Report 2003/2004


11/04   Finance

       (a) The Clerk said the Finance Group would meet to consider a draft budget for

2005/06 and bring its recommendations to the November meeting.    The precept should be fixed at the December meeting.

      (b) Tree Planting on football ground

Cllr. Trice said it was time to complete the planting programme that formed part of the contract with Deacons.    

It was Resolved that Cllr. Trice be delegated to oversee the operation and investigate grants that might be available to cover the cost.  (prop. Cllr. Heasman, sec. Cllr. Brisley) Votes: all in favour

      (c) Christmas Concert

Cllr. Heasman accepted a request that he make the arrangements for the concert this year.    Hythe Town Concert Band will give a concert on Sunday, 5th December at 2.30 pm in the Community Centre.   Children from Churchill and Hawkinge Primary Schools will give a short performance during the concert.

Tea and mince pies will be provided as usual.

      (d) Accounts: the following accounts were presented for payment:
 KAPC Information Day
 Village Hall (invest. interest)
 BTCV (Tree Warden Scheme) donation
 Audit Commission
 KCC (KCS) p.copier
 Society LC Clerks (Clerk's Manual 2004)
 A.H.Computer Services
  repair, new modem & Norton Anti-Virus 2005
 Folkestone & Dover Water Services
 Harmer Landscapes Ltd.
 Cowgate Landscaping (demolition toilet)
   outstanding account not approved Sept.
 Mrs B.M.Hardy (salary)
 Mrs B.M.Hardy (expenses)
 NatWest EBS
 A.P.Willcox, Printers

            It was Resolved that payment of the accounts be approved with the exception of

Cowgate Landscaping because demolition of the base of the toilet block had not been done for public safety reasons; Cowgate Landscaping to be asked to submit another account to cover the work carried out and payment will be made as soon as it is received.    (prop. Cllr. Hodgson, sec. Cllr. Heasman)  Votes: For 6 Against 0 Abstention 2.


12/04   Plans

            The following plans had been received and comments sent:

Y04/1197/SH Roxeth, Coombe Wood Lane: erection of a rear conservatory

No objections

Y04/1205/SH 105 Canterbury Road: erection of two storey rear extension

No objections

Y04/1108/SH Land between 107 & 113 Canterbury Road: change of use of land including siting of a temporary building to provide office accommodation in connection with Hawkinge Neighbourhood Management Partnership:  

No objections.   Comment: the land should be returned to an open area after the temporary building is no longer required.

Additional Comment sent 23.9.04

The footpath should be moved to the opposite side of the land because it runs the length of a private house and garden.    The occupier has suffered vandalism and “nuisanceâ€? because the footpath is next to their property.

Y04/0881/SH Land at Aerodrome Road: erection of a two-storey block of 12 flats together with associated parking (resubmission of planning application Y03/1470/SH).     The Council has no objection in principle to the amended plan for 12 flats and approves the revised drawing submitted by the developer, number des/02/86/2003.  

The Council approved the actions of the Planning Group.

Planning applications considered at the meeting:

Y04/1331/SH Land at junction of Haven Drive and Spitfire Way: erection of a public house incorporating 2 No. self contained flats together with associated parking, landscaping and access (resubmission of planning application Y04/0395/SH).    
No objections.     

Comment: The Council has some reservations about where the entrance is located because of the volume of traffic.

Votes: For 4 Against 1 Abstentions 3 (two district councillors)

Y04/1332/SH Land adjacent Haven Drive: erection of a retail food store together with associated car parking, landscaping and access (resubmission of planning application Y04/0215/SH).

No objections.

Comment: The Council has some reservations about where the entrance is located because of the volume of traffic.

Votes: For 4 Against 1 Abstentions 3 (two district councillors)


13/04   Cars Parking on Football Ground (Boot Fairs)

Cllr. Hogben said that the Cricket Club is holding boot fairs quite frequently on the cricket field and people are parking their cars on the football ground.    He thought the situation should be formalised.     Cllr. Hodgson said the Cricket Club had originally intended to hold boot fairs four times a year.    He would look into the matter and report back at the next meeting.


14/04   Appearance of the village

Cllr. Callahan asked councillors to consider what the Council could do to improve the appearance of the village.    He suggested that they encourage volunteers or consider employing somebody.     Cllr. Smith said that Neighbourhood Management Partnership would be making a Village Appraisal and it might provide money for a project.     He proposed that the Parish Council make its own appraisal and bring their suggestions to the next meeting.

It was Resolved that the Council carry out its own village appraisal and councillors bring their suggestions for ways to improve the appearance of the village to the next meeting.    (prop. Cllr. Smith, sec. Cllr. Hogben) Votes For 5 Against 0 Abstentions 3.



           It was resolved that because publicity would be prejudicial to the public interest by

Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.


16/04   Football Ground - Contract for grass cutting

The Council received three estimates.

It was Resolved that the Council accept the quotation from Kent County Council Landscape Services to cut the football ground (approx. 7 acres) for £675 per annum (exc. VAT) based on 18 cuts per season.    Additional cuts will be £37.50 per occasion.    (prop. Cllr. Hogben, sec. Cllr. Callahan)  Votes: all in favour

17/04   Office Equipment

The Chairman reported that the 5-year maintenance contract for the Council’s photo-copier had expired and the company would not renew it.    The machine had broken down several times lately.    Kent County Council Supplies had a personal photocopier suitable for small office use in its catalogue – guide purchase price £413.00.

It was Resolved that the Council purchase a new photo-copier from KCC and that the Clerk place an order with KCC Supplies Department for the model they recommend for Parish Councils.    (prop. Cllr. Hogben, sec. Cllr. Heasman) Votes: all in favour             

18/04   Sale of strip of land at the Leisuredrome (min.968)

SDC had granted the developer planning permission.    It was agreed that Kingsfords be asked to contact the developer to progress the sale of the land straight away.

The meeting closed at 9.40 pm