Hawkinge Parish Council minutes of meeting 8 December 2004

Contributed by editor on Jan 15, 2005 - 05:09 PM

Minutes of the meeting of HAWKINGE PARISH COUNCIL held on 8th December 2004 at 7.30 p.m. in the Village Hall

Present: Cllr. Callahan (Chairman)

Cllrs. Ms Brisley, Heasman, Hodgson, Hogben, Mrs Newton, Punnett,

Smith and Trice

In attendance: Mrs Hardy (Clerk)

Apologies: Cllr. Smith for late arrival


Mr Ian Norman (Community Warden) reported the crimes committed in Hawkinge over the last month and action taken by the Police. Crime figures had fallen which indicated that Dispersal Orders were having the desired effect.

The Chairman congratulated Cllr. Trice on receiving an Enterprise and Training award for Excellence 2004. The award acknowledged his work as co-ordinator over the last two years in promoting the value of Family Learning within the Hawkinge community, working with the schools and putting on events at other venues, as well as giving talks on the subject. The Director of the Kent Learning Partnerships presented the award to Cllr. Trice on 22nd November.


30/04 Minutes

The minutes of the meeting held on 10th November 2004 were approved and signed subject to the following amendment (prop. Cllr. Hodgson, sec. Cllr. Heasman)

Min. 26/04 (c) Hawkinge Community Newsletter: delete first sentence insert

“Cllr. Trice suggested various ways of handling the production of the publication. He pointed out that there was sufficient income from advertisements to cover the cost of printing.�

31/04 Declarations of Interest

Cllrs. Callahan and Smith declared an interest in planning matters (members of Development Control Committee SDC) they reserved the right to make a decision at District level when they are in possession of all the facts relating to an application. Cllr.Callahan also declared a prejudicial interest in planning application Y04/1534/SH (owner of property adjacent to The Gables) 

Cllr. Heasman declared an interest in the Community Centre (Trustee)

Cllrs. Brisley and Heasman declared an interest in Hawkinge Village Hall (Charity Trustees)

Cllr. Punnett declared an interest in an item on the agenda concerning the village hall (owner of the adjacent property 85 Canterbury Road)

Cllrs. Trice and Hodgson declared an interest in the Football Project (founder members of Hawkinge Football Club). 

32/04 Matters arising out of the Minutes

(a) Churchill School [min.23/04 (d)]

The Highway Unit, SDC, has put forward a bid to KCC for funding to introduce school zig zag markings outside the entrance to the school (3.12.04). It will not know if the submission has been successful until March 2005. If it is successful the traffic order will take between 6 – 8 months to complete. The PC will be notified and consulted.

(b) Cowgate Lane 30 mph limit sign

The Traffic Engineer, Highway Unit, SDC, advised that there are certain criteria to be met in terms of traffic speeds and housing development (7.12.04). He considered that there would be no additional benefit to relocating the speed limit and the cost of such work would be prohibitive in terms of obtaining funding for the works. The Highway Unit will not be pursuing the matter any further at this time, but they will monitor the situation. 

33/04 Planning Applications

Cllr. Newton, Vice-Chairman, took the chair for this item on the agenda.

Cllr. Callahan declared an interest in planning application Y04/1534/SH and withdrew from the meeting.

The following applications had been considered by the Planning Group and comments sent:

Y04/1458/SH 4 Osprey Court: erection of a rear conservatory: No objections

Y04/1510/SH 10 Proctor Walk: erection of a rear conservatory: No objections

Y04/1569/SH 107 Canterbury Road (Tesco Stores): display of fascia sign to front elevation part internal and part externally illuminated and one non-illuminated projecting sign (re-submission of Y04/0707/SH). No objections

Y04/1592/SH St. Radigunds House, Stombers Lane: replacement agricultural building. No objections

The actions of the Planning Group were approved

Applications considered at the meeting:

Y04/1534/SH The Gables, Coombe Wood Lane: erection of an annexe to provide accommodation for elderly relative. Comment: the plan does not indicate the position of the annexe to main building. This information is required before objective comments can be made. 

No further information had been received so the plan was not discussed.

Y04/1545/SH Land at 140 Canterbury Road: outline application for the erection of 4 No detached dwellings and garages together with associated parking

The Vice-Chairman opened the meeting to the public so that the applicant and residents of The Street and Oak Drive could address the Council.

The Council’s comments sent to SDC were as follows. The views expressed by speakers at the meeting and letters received prior to the meeting were taken into consideration. 

Objection on the following grounds:

1. The Council is opposed to back land development in the village

2. The proposed access off the A260 at this point would cause a hazard to traffic on the main road

3. The building of houses on higher ground behind The Street and Oak Drive would cause loss of privacy and increase noise pollution.

Votes: For 4 Against 0 Abstentions 3

KCC SH/04/TEMP Hope Farm, Crete Road East: to amend conditions 2 & 10 of previous planning permission reference SH/03/62 to concrete the existing tarmac parking area (condition 2) and to vary the volume of green waste received (condition 10). No comment.

At this point Cllr. Smith joined the meeting

34/04 Reports – Working Groups

(a) Community Liaison

Cllr. Brisley was concerned that the Post Office situated in the Community Centre was not being used enough by residents; there were rumours that it might close. She thought signs to the PO could be improved.

(b) Public Rights of Way

Cllr. Punnett thought that the Police would support the Council’s efforts to get the footpath next to the shops marked out. Clerk to write to the Superintendent.

(c) Sports and Ground Maintenance/Football Project 

Cllr. Hodgson said the Project Group is still waiting to receive estimates from Mr McMillan for the construction of the car park. 

The problem of dog fouling on the pitches was raised again. The Clerk was waiting to hear from the Community Warden, SDC. 

(NB The Community Warden rang the following day; she will patrol the area and put notices up)

(d) Finance Group

(i) The Chairman reported that councillors serving on the Finance Group and Sports & Ground Maintenance/Football Project Group met on 26th November to consider the income and expenditure, running costs and construction of the car park and pavilion before the Council finalised the budget for 2005/06. 

Cllr. Hodgson had identified the running costs and Cllr. Trice gave an update on the timetable he had prepared for the whole project. It was decided to separate the management of the ground and the Football Project in future.

The use of the football ground was discussed and it was decided that clubs must apply for permission to use the ground, and a notice board should be erected stating that the ground is the property of HPC, no unauthorised use is allowed and for permission to use the ground people must apply to the Clerk. 

The Council approved the wording for the notice board.

(ii) The Council received a letter from Cyril Trice, Secretary of Hawkinge Football Club (24th November). He stated that the senior team had been playing their home game on Sunday morning on the PC football ground. It was now trying to build up the youth side and they asked for permission to use the ground for youngsters between the age of 6 to 16 years on Saturday mornings between 9 am and 12 noon for training practice. A Class 2 qualified coach will be in attendance and a copy of the Club’s insurance cover with KACF was enclosed.

It was Resolved that the Hawkinge Football Club be granted permission to use the ground on Saturday mornings for training practice for youngsters. (prop. Cllr. Callahan, sec. Cllr. Newton) Votes: For 4 Against 1 Abstentions 4 Motion carried 

35/04 Other Bodies

(a) Hawkinge Community Centre

Cllr. Hodgson reported that he had received advice from Kingsfords regarding his signature on a document to enable the CC to obtain a bank loan. He had now signed the document. The fact that he has been appointed to serve as a Trustee of the Community Centre Trust by virtue of his existing appointment as a Parish Councillor, does not mean that the Parish Council is liable in the event of default. 

(b) Hawkinge Village Hall

Cllr. Brisley reported that various repairs were being undertaken.

(c) The Churchill School and Hawkinge Primary School

Both schools were busy with Christmas carol concerts and fund raising events.

At this point Cllr. Trice left the meeting

(d) KAPC, Shepway Area Committee

Cllr. Hodgson had attended the KAPC 57th AGM at Ditton Community Centre on 13th November. Elizabeth Barber (Information Management Co-ordinator, KCC) had talked about the “Freedom of Information Act� and new legislation regarding public access to documents.

At this point Cllr. Newton left the meeting

36/04 Spitfire Leisuredrome - Lease

The Chairman reported that Mr Patrick Lawrence, Chairman of the Trustees, Hawkinge Youth & Community Sports Council, had telephoned him that day. He had asked to have an informal chat about a couple of items in the Lease. Cllr. Callahan confirmed that the Lease would come to a full Council meeting for approval before it is signed.

37/04 Hawkinge Village Hall (min.5/04)

The Chairman reminded councillors that the Chairman of the Village Hall Management Committee had asked him to sign documentation for the sale of part of the village hall land to the Electricity Board to enable them to build a sub station that would be located on the Canterbury Road frontage adjacent to 85 Canterbury Road. The VHMC had not reported at any Council meeting that negotiations were taking place to sell land to the Electricity Board and the Clerk had no knowledge of it. SDC had constructed a footpath/cycleway that at the present time ends abruptly at the village hall boundary on Haven Drive. If the sub station were to be erected on the proposed site it would mean that the shortest route to complete the footpath/cycleway between Haven Drive and Canterbury Road would be obstructed. 

Cllr. Callahan had met the Chairman and Secretary of the VHMC and listened to their views. He reported that Kingsfords had advised the PC that it has the right to refuse to sign the form TP1. The PC as owner of the land may sell part of it provided it complies with the restrictions imposed by the Charities Act 1993 (letter dated 6th December 2004).

The Chairman asked members to put the issue of the footpath out of their minds and to consider whether it was in the best interest of the whole village to agree to sell that particular plot of land to the Electricity Board for a sub station.

It was accepted that the Hawkinge Primary School needed the electricity supply to the school boosted, but Councillors thought that a more suitable site could be found.

It was Resolved that the Parish Council refuse to sign documentation that would allow the Electricity Board to build a sub station on the village hall car park because it is an unsuitable location and it would not be in the village interest. 

(prop. Cllr. Hogben, sec. Cllr. Smith) Votes: For 4 Against 0 Abstentions 0

Cllrs. Brisley, Heasman and Punnett withdrew from the meeting for this item

At this point Cllr. Hodgson left the meeting

38/04 Finance

(a) The Clerk said in order to comply with statutory legislation she must ask

Mr Preston, Internal Auditor, to carry out an interim audit of the books.

(b) Precept 2005/06

The Council received a revised budget prepared by the Finance Group that

proposed a precept of £30,000. The estimated expenditure was discussed. 

It was Resolved that Hawkinge Parish Council advise Shepway District Council that the precept for 2005/06 will be £30,000.

(prop. Cllr. Heasman, sec. Cllr. Punnett) Votes: all in favour

(c) Christmas Concert

The Chairman proposed a vote of thanks to Cllr. Heasman for organising the concert. He said it was an excellent afternoon. The Hythe Town Concert Band played and the school children gave performances that were enjoyed by everyone. The acoustics in the hall are excellent. Cllr. Smith seconded the vote of thanks.

Cllr. Heasman thanked Cllr. Smith for attending in his official capacity as Chairman of Shepway District Council.

(d) Victim Support S.E.Kent

The Council received a request for a donation to help the charity continue its valuable work in the locality. 

It was Resolved that a donation of £50 be given to Victim Support, S.E.Kent.

(prop. Cllr. Heasman, sec. Cllr. Smith) Votes: all in favour

(e) Accounts

It was Resolved that the following accounts be approved for payment.

(prop. Cllr. Heasman, sec. Cllr. Callahan) Votes: all in favour


A.P.Willcox (Printers)



Clerk's salary






NatWest EBS



Kent County Council (KCS)



J.L.Heasman (reimbursement)



39/04 Correspondence

(a) Mr Young, Head of Environment & Street Scene, SDC: Green Waste Collection

Service (19th Nov.) The service will continue until further notice pending the introduction of the new waste management service in 2005. The Council will not be issuing new calendars to customers but information is available on the website, in the local press and from Customer Services Team on 01303 858660. Noted.

(b) Action with Communities in Rural Kent (KRCC) Annual Report 2003/04


The meeting closed at 10.15 pm