Hawkinge Parish Council minutes 14 December 2005

Contributed by editor on Jan 27, 2006 - 07:18 PM

Minutes of the meeting of HAWKINGE PARISH COUNCIL 

held on 14th December 2005 at 7.30 p.m. in the Village Hall

Present: Cllr. Callahan (Chairman)
Cllrs. Avery, Ms Brisley, Heasman, Hodgson, Hogben, Punnett and Trice

In attendance: Mrs Hardy (Clerk)

Apologies: Cllr. Smith (attending a District Council meeting)


A resident was concerned that cars are parking on the footpath outside the shops in Canterbury Road. She was advised that the ownership of the areas in front of the shops is not consistent and it has never been established that a public footpath exists.
A resident asked if the Council had offered a grant to the Community Centre to improve sporting facilities in the Centre. The Chairman stated that Parish Councils are not permitted to give grants without first seeing accounts and a business plan. The Trustees have been asked to provide the necessary information.


212 Planning Application

The Chairman introduced and welcomed Mr Graham Warren for BDG Design 
and Mr Andy Smith, Land Manager, Wimpeys, to the meeting. They had agreed to answer councillors’ questions on the following planning application.
Outline planning permission had been granted.

Y05/1490/SH Land rear 165 Canterbury Road (also known as land to the North of Aerodrome Road and Barnhurst Lane and west and north of 145 – 173 Canterbury Road) Hawkinge: details pursuant to conditions 1 (siting, design and external appearance) 8 and 15 (contamination) of outline planning permission Y03/0904/SH for the erection of 196 dwellings and a new road between Aerodrome Road and Canterbury Road (duplicate application of Y05/1492/SH)

In answer to questions the councillors were assured that infrastructure would be in place before building commenced and no houses will be occupied until the road has been completed. Builders’ traffic will be able to use the road to get on and off the site to avoid going through the village. There is a landscaping scheme and the provision of street furniture will be considered. It is anticipated that contractors will start work in 6 to 10 months time and it will probably be completed by mid 2009. 

The Chairman thanked Mr Warren and Mr Smith for attending the meeting. 

213 Declarations of Interest

Cllr. Callahan declared an interest in planning matters (member of Development Control Committee SDC) he reserved the right to make a decision at District level when he is in possession of all the facts relating to an application. Cllr. Brisley declared an interest in planning application Y05/1490/SH (development to the rear of her property). Cllr. Heasman declared an interest in matters concerning the Community Centre and Village Hall (Chairman of the Executive Committee, Community Centre and Chairman of Village Hall Management Committee. 

214 Minutes

The minutes of the meeting held on 9th November 2005 were confirmed and signed (prop. Cllr. Hogben, sec. Cllr. Heasman). 

215 Matters arising out of the Minutes

(a) Youth Forum [min.201(a)]
The Council had agreed to consider the ideas put forward by young people at the last meeting. Cllr. Hodgson said the Neighbourhood Partnership has a Youth Forum and the youngsters who attended the last PC meeting are represented on it. The HNP has a watching brief and is carrying out a study that will provide information that the PC will be able to make use of at a later date.

(b) Handrail for footpath – Village Hall 
A resident had requested that a handrail be provided at the rear end of the footpath before someone slipped up. The Chairman reported that in the interests of public safety he had asked the Clerk to make inquiries about the cost of a handrail. He had accepted a quotation from ACXIS for £215.00. He had contacted several councillors before placing the order. The Council approved the Chairman’s action.

216 Reports

(a) Community Liaison 
Cllr. Brisley reported that the Christmas Concert was very good. 350 people had attended. There were performances by children from The Churchill School and Hawkinge Primary School in the programme.
The Chairman proposed a vote of thanks to Cllr. Heasman for organising the concert. Cllr. Heasman thanked Cllrs. Brisley, Callahan and Trice for helping to serve the tea and mince pies.

(b) Planning and Development
Cllr. Trice said the new Lidl food store in Hawkinge would be opening the following day. 

( c) Public Rights of Way 
Cllr. Punnett had observed that someone had marked out a footpath in front of the shops by painting a white line on the ground.

217 Other Bodies

(a) Neighbourhood Management Partnership
Cllr. Hodgson had received a copy of the Hawkinge Pathfinder External Evaluation and Performance Management Report. 
Cllr. Callahan said the HNP had offered to purchase some litterbins. He suggested councillors decide where, if the PC intends to purchase litterbins, they would have them placed. 

(b) Community Centre
Cllr. Hodgson reported that HNP are providing an IT unit for the Community Centre. It is also supporting a Home Work Club for secondary schoolchildren who can go into the Centre and use the facilities for a small fee, supervised by the centre staff. It is hoped to have trained teachers in place in March. There will be five computers available for use. 

(c) Village Hall
Cllr. Brisley said the interior of the hall is going to be repainted. Bookings are up on last year. 

(d) Kent Highway Services 
The Chairman had attended a Parish Council Seminar on 25th November in 
Canterbury. Representatives were given an update on Kent Highway services. 

(e) SDC – Revising the Community Strategy 
Cllr. Trice attended a Parish Council Consultation Workshop on 15th November in the Community Centre. 

218 Hawkinge Football Ground

(a) The Football Project
Cllr. Trice reported that the Group met on 2nd December. The Feasibility Study carried out by Turf Solutions was received. The approximate cost of the work needed to bring the ground up to the standard required by the FA will cost approximately £30,000. He would like to have the work done before the start of the next season so that the Council can benefit financially from the increased usage of the ground. It will bring pitches up to standard and is an investment for the future. Cllrs. Avery and Trice and the Clerk had attended a Football Foundation Application Surgery on 10th November at Bridgewood Manor near Maidstone. Grants this year are reduced to 50% of the whole cost of the scheme so the Council must look elsewhere for additional funding. The application must include a 5-year Business Plan and a 5-year Development Plan. The VAT that the PC has been advised is not reclaimable from Customs & Excise amounts to approx. £80,000. The Clerk was making further enquiries, having been advised by the FA that one PC has been able to reclaim VAT. 

(b) Management of the ground 
Cllr. Hodgson said the ground is very heavy; an application of sand on the pitches would help. The Chairman proposed that Cllr. Hodgson be granted permission to purchase the sand required (approx. £50). Votes: all in favour.

219 Finance

(a) Finance Group
The Chairman reported that the Group had met on 9th December to consider the Council’s budget for 2006/07. They had reviewed and up-dated the Risk Assessment. In this respect the following recommendations were made and accepted by the Council.
The PC purchase a Fire Safe in which to store the minute books (approx.£300)
The Council construct a netting fence on the football ground to prevent stray footballs injuring members of the public.
If the VHMC is prepared to install security lights on their building next to the footpath and maintain them, the PC should offer to pay for them.
Leisuredrome Hall: Cllr. Smith to be asked to remove his property from the hall within the next 3 months. The Army Cadets and the Bowls Club will be asked to claim any articles belonging to them. Later on residents will be invited to take any articles that may be of use to them.

(b) Precept
Councillors received a revised budget for 2006/07. The Finance Group’s recommendation to the PC was that the precept for 2006/07 should be £40,500.00. The estimated Parish Tax will be £17.34 - an increase of £4.38 (based on SDC figures to be confirmed later). 
Cllr. Hogben said the village hall car park needed a lot of work to be done to make it safe i.e. fencing, signing, to reduce the risk to pedestrians. He proposed that the budget figure for the car park be increased from £5,000 to £10,000. The motion was not seconded.
Cllr. Hodgson proposed that the Finance Group’s recommendation be accepted.
It was Resolved that Hawkinge Parish Council advise Shepway District Council that the precept for 2006/07 is £40,500.00.
(prop. Cllr. Hodgson, sec. Cllr. Heasman) Votes: For 5 Against 1 Abstention 1
(Cllr. Callahan, District Councillor, did not vote on the motion) 

At this point Cllr. Hodgson left the meeting (work commitment)

(c) Salt Bins
The Clerk advised that salt bins can be purchased from KCC if required - cost £84 each (placement by Kent Highways and salt are free). It was not considered necessary to purchase bins unless a written request is received from a resident and KCC approve its location; in which case it was agreed that the Council would respond to the request.

(d) Payments 
It was Resolved that the following accounts be approved for payment (prop. Cllr. Heasman, sec. Cllr. Punnett) Votes: all in favour £ 
SDC rates (football ground) DD 16.00 
SDC rates (SL) DD 80.00 
NatWest EBS DD 10.00 
Mrs B.M.Hardy (salary) 14.12 05 726.57 
Mrs B.M.Hardy (expenses) 42.52 
J. Punnett (reimbursement) 9.49 
KCC Commercial Services 26.97 
Harmer Landscapes (memorial 3 months) 75.20 
Southern Water 136.49 
Staples 65.85 
Turf Solutions Ltd. 851.88 
Kingsfords, solicitors 100.13 
Community Centre - hire of hall 100.00 
Society of LC Clerks (sub.) 93.00 

220 Correspondence

South East Regional Play Association: request for a contribution towards the work of the association that supports the development and delivery of children’s play throughout the region. 
It was Resolved that SERPA be given a donation of £20.00(prop. Cllr. Callahan, sec. Cllr. Avery) Votes: all in favour

221 Plans

(a) Y005/1226/SH Land opposite The Street 
The Council received a reply from the Deputy Chief Executive, Shepway Primary Care Trust in which he stated that the Trust did not turn down the site designated in the SDC Local Plan. They were aware that the Surgery had been seeking to develop a new site for at least 4 years. A clear plan for the development on the above site was presented in the early summer of this year. The final arbiter of where the new surgery may be situated is the Local Planning Authority. The PCT is encouraging the Surgery to hold a meeting with residents. 

(b) Planning applications received and comments sent:
Y05/1342/SH Land adjoining Haven Drive/Spitfire Way: display of 2 internally illuminated gable end fascia signs. No objections. Comment: There is concern regarding the hours the signs would be illuminated; the Parish Council’s preference would be during opening hours only.
Y05/1490/SH Land rear 165 Canterbury Road (also known as land to the North of Aerodrome Road and Barnhurst Lane and west and north of 145 – 173 Canterbury Road) Hawkinge: details pursuant to conditions 1 (siting, design and external appearance) 8 and 15 (contamination) of outline planning permission Y03/0904/SH for the erection of 196 dwellings and a new road between Aerodrome Road and Canterbury Road (duplicate application of Y05/1492/SH).
No objections
(1) the relief road must be built before the houses are occupied.
(2) the Council is concerned about the management of builders traffic on and off the site and seeks an assurance that the traffic will not go through the village.
Votes: For 6 Against 0 Abstention 1
Y05/1494/SH Unit 1 & 2 Gibraltar Lane: erection of 3 No. 4 bed dwellings with associated workshops following the demolition of existing industrial warehouses. No objection provided Kent Highways approves the access.
Votes: all in favour
Y05/1457/SH 157 Canterbury Road: outline application for the erection of a 
1 No. bedroom bungalow. No objection
Votes: For 3 Against 2 Abstention 1 
Y05/1549/SH Elvington Farm, Elvington Lane: change of use of land to stud farm and for the keeping of horses, together with internal and external alterations to farm buildings to provide horse schooling and exercise area, stables and associated office, tack room and storage.
No objection: Votes: all in favour

It was resolved that because publicity would be prejudicial to the public interest by 
Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972. 

223 Disposal of land
The Council received a letter from Kingsfords (14th November) and accepted his advice that Rights of Way (SDC and Mrs Tankaria) should be removed before planning permission is sought. Kingsfords recommended that the PC should offer to pay the legal costs for the two parties involved. The Finance Group supported the recommendation.
It was Resolved that the Council offer to pay the legal costs of SDC and Mrs Tankaria for the removal of Rights of Way over the Leisuredrome land.
(prop. Cllr. Heasman, sec. Cllr. Trice) Votes: For 4 Against 3 Abstention 0
Motion carried.

The meeting closed at 10 pm