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Hawkinge Parish Council Minutes - 14 January 2009

Contributed by editor on Feb 20, 2009 - 12:00 AM

Minutes of a meeting of Hawkinge Parish Council

Held at: Hawkinge Village Hall

Date: 14 January 2009

Present: Councillor D Callahan (Chairman), Councillors Ms J Brisley, G Hodgson, T Hutt, Mrs P Meloy, T Ollerenshaw and C D Tearle

Apology for Absence: Councillor J Heasman (unwell)

Officer Present: Mrs Tina Wiles (Clerk)


OPEN MEETING

PUBLIC QUESTION AND ANSWER SESSION

One question was asked by a member of the public and this is detailed on the schedule attached to these minutes.

Note: Before the meeting started the Chairman said that item 4 on the Agenda – Presentation by Shepway District Council had been withdrawn. It would be reschedule for another meeting.

669. DECLARATIONS OF INTEREST

Councillors D Callahan and T Hutt declared a personal interest in minute 677 (Report of the representative on the Community Centre Board). However since the item was an update only and since the Trust is a company limited by guarantee and there is no personal liability or gain, they remained in the meeting and took part in the discussions and voting on this item.

Councillor Mrs P Meloy declared a prejudicial interest in minute 677 (Report of the representative on the Community Centre Board). However since the item was an update only she remained in the meeting.

670. MINUTES

Minutes of the meeting held on 10 December 2008 were submitted, approved as a correct record and signed by the Chairman.

671. FINANCIAL MATTERS

The Clerk circulated the schedule of payments to be made following the meeting. A copy of the schedule is attached as Appendix 1.

Proposed by Councillor T Hutt

Seconded by Councillor C D Tearle and

RESOLVED:

1. To receive and adopt the schedule of payments attached at Appendix 1.

(Voting: For 7; Against 0; Abstentions 0)

672. APPLICATION FOR FINANCIAL ASSISTANCE

REPORT: A request for financial assistance had been received from the Village Hall Management Committee for a contribution of £30 towards the cost of electricity for the outside lighting and power to the Christmas Tree. The Parish Council made a contribution of £30 last year.

Proposed by Councillor T Hutt

Seconded by Councillor G Hodgson and

RESOLVED:

1. To receive and note the request.

2. To make a donation of £30 towards the cost of electricity for outside lighting including the Christmas Tree.

(Voting: For 7; Against 0; Abstentions 0)

673. QUALITY COUNCIL STATUS

REPORT PC/08/10 provides an update on the Parish Council’s bid for Quality Council Status.

The Parish Council congratulated the Clerk on her success in achieving the Certificate in Local Council Administration.

Proposed by Councillor T Hutt

Seconded by Councillor G Hodgson and

RECOMMENDATIONS:

1. To receive and note report HPC/08/10.

2. To instruct the Clerk to prepare a bid for Quality Council status and submit this to the County Accreditation Panel by 30 June 2009 and to authorise the necessary overtime.

3. To note the Clerk’s success in being awarded the Certificate in Local Council Administration and that in accordance with the contract of employment the salary will increase to the next spinal column point.

(Voting: For 7; Against 0; Abstentions 0)

674. PROVISION OF COMMUNITY FACILITIES UPDATE

On 10 December 2008, minute 672, the Parish Council determined its priorities for the provision of community facilities. An update on the progress of the projects was tabled at the meeting.

Councillor Tearle said that he and the Clerk would be attending a Football Foundation Workshop on 21 January 2009 to progress certain issues regarding the previous application for funding and to endeavour to renegotiate the terms of the grant application to the satisfaction of the Parish Council.

Proposed by Councillor T Hutt

Seconded by Councillor T Ollerenshaw and

RESOLVED: To receive and note the update.

(Voting: For 7; Against 0; Abstentions 0)

675. HAWKINGE PARTNERSHIP BOARD – UPDATE

REPORT: On 12 November 2008, minute 652, the Parish Council resolved to appoint an Advisory Group to examine the issues raised in Report HPC/08/07. The Councillors appointed were Councillors D Callahan, T Ollerenshaw and Mrs P Meloy. The Council noted that Councillor Mrs Meloy has a prejudicial interest in any issues relating to the Community Centre but were of the view that she should declare this is at the time required and requested that she stay on the Group.

676. PARISH COUNCIL FACILITIES

REPORT: Since the meeting of the Parish Council in December 2008, the Council has been informed that a bid is being made for the Hawkinge Community Office to become a Children’s Centre. This will impact on the Parish Council as it currently has facilities in the office. In order to consider this issue the Finance and General Purposes Committee met on 18 December 2008 and the minutes were circulated with the agenda, which gave full details of the situation and the action taken by the Committee to collect information in order to be able to inform the Parish Council.

In view the time frame being imposed by the development of a Children’s Centre it is appropriate for the Partnership Board Advisory Group to pursue its work outlined in Report HPC/08/07 ie the Sustainability of the Partnership Board with due regard to an accelerated time frame and because of this it has become necessary to investigate immediately alternative facilities that can be made available to the Parish Council, this has been undertaken by the Finance and General Purposes Committee who will work with the Advisory Group.

Proposed by Councillor C D Tearle

Seconded by Councillor G Hodgson and

RESOLVED:

1. To receive and note the report.

2. To receive the minutes of the Finance and General Purposes Committee of 18 December 2008.

3. To ask the Finance and General Purposes Committee to continue to investigate the options for alternative facilities working with the Advisory Group.

(Voting: For 5; Against 0; Abstentions; 2)

677. REPORT OF REPRESENTATIVE ON THE COMMUNITY CENTRE BOARD OF TRUSTEES.

Councillor Tearle gave an update as the Parish Council’s representative on the Community Centre Board of Trustees. Councillor Tearle said that football is now being played in the sports hall and that games equipment including a snooker table has been sited in the foyer area. He said that it had been identified that the customer base of young men was not yet being catered for and it was hoped that this would be addressed in the near future. Activities had been arranged for use of the Centre during school holidays, when previously this had not been the case.

He said that financial issues continued to arise which the Trustees were striving to manage.

Councillor T Hutt thanked Councillor Tearle for his hard work at the Community Centre.

Proposed by Councillor T Hutt

Seconded by Councillor C D Tearle and

RESOLVED: To receive and note the update.

(Voting: For 7; Against 0; Abstentions 0)

678. PLANNING MATTERS

1. Planning Applications

The list of planning applications received since the last meeting was reported giving details of the responses sent to the District Council by the Planning and Development Group for endorsement.

Application Y08/1069/SH – 72 The Street, Hawkinge, had been considered by the Planning and Development Group and was debated by the Council.

The Kent Association of Local Council’s had arranged a Planning Training Day for 14 March 2009 and covers new legislation. Members of the Planning and Development Committee are invited to attend.

Proposed by Councillor T Hutt

Seconded by Councillor C D Tearle and

RESOLVED:

1. To receive and endorse the responses of the Planning and Development Group detailed appendix 2.

2. To ask the Clerk to book places on the KALC Planning Training Day for Councillors D Callahan, T Ollerenshaw, T Hutt and C Tearle.

(Voting: For 5; Against 0; Abstentions 2)

679. CORRESPONDENCE

The Report of the Community Warden for January 2008 was circulated at the meeting and requested Parish Councillors to attend and assist at the Community Safety day on 31 January 2009.

There were no other items of correspondence circulated with the agenda.

Other correspondence is in the correspondence folder which is available to all councillors in the Hawkinge Community Office.