Hawkinge Parish Council Agenda 9 February 2005

Contributed by editor on Feb 05, 2005 - 03:50 PM


The next meeting of the Parish Council will be held on Wed. 9th February 2005 at 7.30 p.m. in the Village Hall


The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes). 

Mr Ian Norman (Community Warden) to give a report.


1 Apologies

2 Minutes

To confirm and sign the minutes of the meeting held on 12th January 2005

(already circulated).

3 Declarations of Interest

Councillors should disclose personal or prejudicial interest/s in any item/s on this agenda. Councillors with a personal interest must describe and give details of the interest. Unless the personal interest amounts to a prejudicial interest, he/she may participate fully in the meeting. A prejudicial interest is one in which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice a Councillor’s judgement of the public interest. Anyone with a prejudicial interest must, unless an exception applies or a dispensation has been issued, withdraw from the meeting room.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

4 Matters arising out of the Minutes

(a) Speed Limits – Cowgate Lane a reply from Kent Highways is enclosed.

5 Reports – Working Groups

Community Liaison

Planning and Development

Public Rights of Way 

Finance Group

6 Other Bodies

Community Centre

Village Hall

Neighbourhood Management Partnership

The Churchill School – Board of Governors

Hawkinge Primary School – Board of Governors

KAPC, Shepway Area Committee

7 Neighbourhood Management Partnership

Appointment to the Board – Clerk to report

8 Spitfire Leisuredrome

Hawkinge Youth & Community Sports Council - Lease

Chairman to report

9 Hawkinge Football Ground

(a) Management of the ground – Cllr. Hodgson

(b) The Football Project – Cllr. Trice

10 Village Hall Ground

To discuss matters related to the ground now that it has been established that the Parish Council is the owner of the land.

11 Finance

(a) Clerk to report.

(b) Risk Assessment: to consider the list up-dated by the Finance Group (enc.) 

(c) Hawkinge Community Newsletter: to consider the future of the newsletter.

Mrs Jackie Ide has stated that in principle she is happy to take over the running of the newsletter completely (6th Jan.) 

(d) Payments

To approve payment of the accounts presented at the meeting (list enc.)

Any queries regarding accounts must be raised with the Clerk before the meeting.

12 Correspondence

(a) Freedom of Information Act 2000 The Office of the Deputy Prime Minister has authorised Clerks to be the qualified person for the purposes of section 36 of the above Act (enc.)

(b) Kent Village of the Year Competition: Action with Communities in Rural Kent( enc.)

(c) Consultation documents:

A Clear Vision for the South East – one copy of the core document for public consultation (268 pages) Appraisal Report (82 pages) Executive Summary, Implementation Plan and Indicators and Monitoring (letter enc.)

KCC – Intermediate Care in Shepway – consultation by Shepway Primary Care Trust (one copy) comments by 11th February

KCC The Kent Minerals and Waste Development Framework one copy of Statement of Community Involvement draft (38 pages) comments by 4th March

S.E.Coastal Group: South Foreland to Beachy Head Shoreline Management Draft Plan (2 copies of summary leaflet) comments by 8th April.

If councillors wish to see any of the above documents before the meeting please contact the Clerk

(d) Conferences/Information Days:

Consultation on the South East Plan – Democratic Services Manager, SDC, on Monday, 28th February at 7.30 pm in the Civic Centre, Folkestone (enc.)

KAPC New Legislation Information Day at Harrietsham Wed.23rd Feb.

Planning Information Day: Planning for the Future at Hawkinge Community Centre: Sat. 19th March (£40.00 per delegate)

Police Parish Forum for SDC – Thurs. 21st April at 7 p.m. in the Conference Room at Bouverie House, Folkestone Police Station (advise representative)

13 Plans

Planning applications received since the last meeting (list enclosed)

The following plans will be considered at the meeting:

Y05/0090/SH 75 The Street outline application for residential development

Y05/0099/SH Hawkinge Telephone Exchange, Barnhurst Lane: erection of a 15m high timber telecommunications monopole …..

Please contact Cllr. Trice if you would like to view the plans before the meeting. 

14 Sponsorship of Euro Region – Cllr. Smith

15 Annual Parish Meeting

To confirm that the meeting will be held on Wed. 25th May at 7.30 pm in the Village Hall.


To resolve that because publicity would be prejudicial to the public interest by Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.

17 Finance

Flower Tubs: estimates received for planting and maintenance

Football Ground: estimates for car park foundation

18 Lease HY&CSC/PC

Any other matters referred to the confidential section during the meeting